CONSTITUTION OF THE CO-OP SPORTS & SOCIAL CLUB
Dane Avenue, Barrow-in-Furness
- The Club shall be called the Co-op Sports and Social Club.
2. The object of the Club is to provide facilities for and promote participation of the whole community in the sport of crown green bowling and other social activities as approved by the General Committee.
3. The ground situated at Dane Avenue shall be called Rock Lea.
4. The Club shall be open when its use is required by Members and on other specific occasions, as approved or instructed by the General Committee.
The Club has a License to sell alcohol 24 hours per day 7 days per week excluding Christmas Day.
The opening hours of the Club will be set by the General Committee to suit the requirements of the Club.
Licensed Hours. The hours are to be displayed on the internal notice board.
5 (a ) Membership shall be open subject to approval by the General Committee.
(b) Membership will be considered irrespective of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.
6. All Members shall be entitled to vote at Annual General Meetings.
7. The Club may have different classes of membership – Life, Annual and Junior. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
8. The Club may refuse Membership or expel from Membership only for good and sufficient cause, such as conduct or character likely to bring the Club into disrepute. Appeal against such a decision may be made to the General Committee at a specially convened meeting of the Chairperson and two Members of the General Committee.
9. Children will be admitted to the ground when accompanied by Members, parents or carers who will be responsible for their good conduct.
10. Annual Membership cost will be such sum as decided annually by the General Committee to ensure the viability of the Club. Subscriptions for Members shall be due on 1 January. Members in arrears on 31st May will have their Membership rescinded.
11. Life Membership fee will be such sum as decided by the General Committee to ensure the viability of the Club.
12. Life Members who do not attend the Club during the whole of any accounting year ending 31st December shall be deemed to have surrendered their Membership and will be transferred to the organisation to be known as ‘Friends of the Co-op Sports & Social Club’.
13. Ex Life Members who are part of the ‘Friends of the Co-op Sports & Social Club’ can have their Life Membership re-instated by attending the Club on 4 occasions in any one accounting year ending 31st December.
14. The Club will not be held responsible for any reckless and irresponsible behaviour of its members while within the Club or when representing the Club outside the Club premises. The committee reserve the right to sanction or take away Club membership from anyone affecting the reputation or otherwise of the Club.
15. The General Committee consisting of Chairperson, Secretary, Treasurer, and seven members shall control the Club.
16. Members of the General Committee shall be elected for a two-year term of office with half of the Committee retiring on an alternating annual basis but they will be eligible for re-election.
17. The Bowling section shall be managed by a Sub-Committee consisting of Chairperson, Secretary and representatives from each section of bowling members, Ladies, Gentlemen and Senior Citizens.
18. The Chairperson and Secretary of the General Committee shall be ex-officio members of all Sub- Committees.
19. Not less than 50% of any Committee shall form a quorum.
20. Committees may fill casual vacancies, caused by resignations or otherwise at their own discretion Committees may fill casual vacancies, caused by resignations or otherwise at their own discretion.
21. Committee Members unable to attend General Committee Meetings shall notify the Secretary of the Committee. Where a Committee Member is unable to attend Meetings due to circumstances beyond his/her control or other more urgent personal circumstances for a period of time a temporary replacement would be sought.
22. No Club official is permitted to commit the Club to purchase any single item over £500.00 without the agreement of a majority of the committee.
23. The Treasurer of the Club will ensure that the Club always carries sufficient money in the current account for the effective day to day requirements of the business.
24. A minimum of £2000.00 shall be held at all times in the saving account. If there is a danger of this figure being breached the committee should be informed with a view to calling an E.G.M. unless it can be shown that this is a short term situation. The E.G.M. can then look for member’s views as to the action to take going forward, with reference to the possibility of winding up the Club’s activities.
25. If the Club were to be wound up Club members would not benefit from the sale of the Club The money received for the sale of the land should then be used to benefit other sporting activities within the area after conforming with the overage clause included in the sale of the Club to it’s members has been fulfilled, and any debts outstanding have been paid. This should be done by donating the remaining funds to the Barrow Sports Council, or similar body existing at the time of the sale. The arrangement to be decided at the time at the A.G.M. The steps in place here will ensure that the Club will never leave any outstanding debts upon the winding up of the Club.
26 The General Committee shall control all income and expenditure of the funds of the Club and all other subscriptions and other cash receipts derived from whatever source shall be added to the general funds of the Club.
27. The funds of the Club shall be kept in such banks, as the General Committee decides.
28. The financial year of the Club shall close on 31 December and a statement of accounts shall be presented at the Annual General Meeting.
29. Auditors, who shall not be members of the General Committee, shall be appointed by the Committee. to audit the books and accounts of the Club in advance of the Annual General Meeting.
30(a). There shall be two Trustees of the Club who shall be appointed from time to time as necessary by the General Committee of the Club from Club Members. A Trustee shall hold office for his/her lifetime or until he/she resigns, by notice in writing given to the General Committee. A resolution to remove a Trustee from office can be made at an Annual General Meeting and will be carried if supported by a majority comprising two-thirds of the Members present.
30(b). The purpose of having trustees is purely to hold the property on behalf of the Club as the Club is unincorporated and cannot hold land and property in it’s own right. In the event of death, resignation, or removal from office of a Trustee, the General Committee shall nominate a new Trustee in his/her place, and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of the Club property into the names of the Trustees as constituted after such nomination.
30(c). The Trustees shall be effectually indemnified by the General Committee out of the assets of the Club from and against any liability, costs, expenses and payments whatsoever which may be properly incurred or made by them in the exercise of their duties of relation to any property of the Club vested in them, or in relation to any legal proceedings, or which otherwise relate directly or indirectly to the performance of the functions of a Trustee of the Club.
30(d). (To be incorporated in every contract, Lease, Licence or other agreement entered into by the Trustees of the Club):
The liability of the Trustees for the performance of any contractual or other obligation undertaken by them on behalf of the Club shall be limited to the assets of the Club.
Non profit making
31. All surplus income or profits are re-invested in the Club. No surpluses or assets will be distributed to members or third parties.
Powers & Duties of Committees
32. The General Committee shall superintend the conduct of the Club in accordance with these rules and shall be responsible for all financial matters. They shall employ and remunerate all workmen as may be necessary for the upkeep of the ground and premises.
33. The General Committee, at their discretion may close the ground and /or pavilion against Members and charge for entrance at any time for the purpose of special functions they may authorise or organise more particularly of raising funds for the Club. Not less than seven days notice of such intention must be given to Members.
34. The General Committee may appoint Sub-Committees for any purpose they may think desirable and shall in the event of any Sectional Committee or officials not functioning satisfactorily supersede such Committee or officials.
35. The Sectional Committee shall superintend their respective sports as may be necessary. They shall not be empowered to pledge the credit of the Club in any way and shall make recommendations to the General Committee regarding proposed expenditure.
36. Sectional Committees shall draw up rules and bylaws for the governance of their sections conforming with the meaning and spirit of the game. These rules and bylaws shall be submitted to the General Committee for their approval. (This wording relates to the fact that the Club may be involved in various sports other than bowling).
37. Sectional Committees are empowered to organise sports relating to their own sections and to enter leagues and competitions but such arrangements shall be subject to approval of the General Committee.
38. Sectional Committees shall meet as often as necessary for the proper conduct of their sport.
39. All trophies and equipment shall remain the property of the Club, unless specially stated to the contrary and shall be offered for competition and use as may be directed by the General Committee.
40. Donations, whether material or monetary shall be declared and shall remain the property of the Club with distribution as determined by the General Committee.
41. The Annual General Meeting of the Club shall be held in February each year. The Officials and Members of the General Committee shall be elected at this Meeting.
42. Sectional General Meetings shall be held prior to the commencement of the season for the section concerned. Election of officials and committee for the ensuring season shall take place at this meeting..
43. Fourteen days notice shall be given of all General meetings.
Constitution and Code of Conduct
44. A copy of the Constitution and Code of Conduct shall be displayed within the Club building at all times.
45. Visitors may be introduced by Members of the Club but not more than four times in any one year. No visitor shall be allowed to pay for any kind of drink at the Club unless accompanied by a Member.
46. The dates of the start and finish of the playing seasons shall be determined by the General
Interpretation of rules
47. The decision of the General Committee shall be binding in the interpretation of these rules.
Alteration of Rules
48. These rules may only be altered at an Annual General Meeting of Members and such alterations must be supported by two thirds of the Members present and voting before being adopted.
49. Fourteen days notice of motion must be given for a proposed alteration to the Rules.