Co-op Sports & Social Club
Minutes of Meeting held on 6th April 2017
Present: Mr. R. Swinglehurst President, Mrs. B. Gillen (Chairperson), Ms. L. Chambers (Treasurer), Ms. M. Thornburrow (Secretary), Mrs. J. Garner, Mrs. J. Hewitt and Mr. D. Pedley.
Mr. D. Harwood, Ms. K. Baker and Mr. M. Ellis.
1722 Minutes of Previous Meeting: ACTION
The Minutes of the Meeting held on 23rd February, 2017 were
approved by the Committee and signed by the Chair.
1723 Secretary’s Report:
Refugees in Cumbria: The questionnaire was completed and
returned to Cumbria Volunteers Service, stating the Club’s
interest in offering support. It is understood that the
refugees will not be arriving until next year.
Website Update:There has been mixed reception of this by
Members. The Website is a work in progress and inputting
information can be time-consuming and the
Committee asks that Members consider this. There are
certain details on the site that need adjusting, one being
the Calendar. With regard to costs, an up-front payment for the
‘domain name’ has been made, to cover 15 months.
During discussion as to who will be responsible
for moderating the content, the Committee were assured
a) all content would be vetted for anything
b) lists of Members’ names and addresses would
not appear on the website.
After discussion with Fund Providers at a Cumbria
Volunteers Action event at Forum 28 in March, it would seem
that two ‘Providers’ might offer grants, for the refurbishment
of the car park. (Amount unknown). Estimates would be
essential and the Maintenance Manager will be
asked to obtain estimates for a full/partial refurbishment,
for the Committee to assess the scale of a fundraising effort.
The Club is fortunate in having a Member’s relative, with vast
experience in gaining project-funding, to kindly research
other possible Providers, and the Secretary
will liaise with her and report back to the Committee. MT/DH
Garden Recycling The Committee agreed that given the
amount of grass cutting during the bowling season, annual
payment for collection from three bins at a cost of £35 per
bin collected fortnightly was justified. The required
identification stickers have been affixed to them.
Rock Lea Mulberry Homes have submitted
amended plans for the site, reducing the build from 14 to
10 detached houses. No date yet set for Planning
Promoting Club Activities Insertion in the Evening Mail’s
Community Noticeboard Page is giving positive results, with
six new people attending Keep Fit/Dance. Given that a
lady living almost opposite the Club only found out about
the activity from the Mail, the Committee agreed we need to
be making better use of the on-street notice board.
1724 Treasurer’s Report:
After the Treasurer speaking to BT, it is clear that by
replacing SKY with BT Sport & WiFi the Club can make a
significant monthly saving. The Committee agreed to this
and assurance would be sought meanwhile from BT that
there would be no break in service, once the changeover
took place. LC
1725 Maintenance Manager’s Report:
Each Committee Member had a copy of the Maintenance
Manager’s report, outlining maintenance activities and
actions. The bowling shelter is complete and open for
business; two potholes in the car park have been repaired
using cold-lay Tarmac, and approval had been sought of
the Committee for bulk purchase of sufficient material to
repair the remaining potholes, to which it was agreed to
ask the Maintenance Manager to obtain an estimate for
partial and whole refurbishment of the car park as soon as
he is able, on the grounds that, matching any Provider’s
Grant figure could be realistic for the Club, especially if the
repair were done in sections at a time.
Car parking restrictions have been marked out on the car
park, thereby allowing unrestricted access for emergency
vehicles. It is important that the restrictions are observed.
The wood shed has been cleared out and tidied, the plastic
cladding and guttering around the clubhouse has been
power-washed, as has the bowling green plastic edge
boards and the wall bordering Dane Avenue. New wood has
been purchased, painted and the seating replaced on bench
No.17. Storage racking has been installed in the bowling
hut cupboard. A PC has been installed in the bowling hut
and set up so that it defaults to the Club website, from
where links can be activated to each of the Men’s Bowls
leagues to facilitate team captains’ Match Results uploading.
Teach-ins have commenced to explain the process to all
team captains. A Wi-fi extender has been installed to
extend the Wi-fi coverage, principally to the bowling hut.
On behalf of the Club, the Maintenance Manager would like
to thank the following Members for their help and continued
support in maintaining and improving the material state of
the Club: Dave Watterson, Albert Head, Peter Phizacklea,
Don Barrow and Roger Wood.
1726 Bowling Secretary’s Report:
The new season is upon us and with all affiliation fees paid,
it is time to bowl. The men’s Furness and Ulverston teams
have only just got enough signed-on players to run the
teams, and it would be much appreciated if any other
players could make themselves available as reserves to be
called on when we are short due to work or holidays –
names please to Liz Dawes or Dave Pedley.
Ken Howarth had asked if the Club were willing to give a
donation to help with 2 Junior Teams, and £10 was agreed.
1727 Bar Report/Cover:
Mr. Alan Critchley expressed his wish to withdraw from
involvement in bar cover from 1st April, and provided the
Committee with the necessary information, in particular the
sourcing and ordering of drinks and the need to liaise with
suppliers and paid Bar Staff. Mrs. E. Dawes was approached
and is considering taking up the role and has organised Bar
cover for bowling events and will liaise with Mr. Don Barrow
about stock. Mr. Roy Swinglehurst will continue to do the
pricing of drinks.
On behalf of the Club, the Committee wishes to thank Alan
for his involvement in Bar management and for overseeing
stock levels and sourcing the best price deals over many
1728 Fundraising Committee Report:
A Coffee Morning will be organised for June 24th. A Bottle
Stall will replace the Tombola Stall.
1729 Social Activities Report:
Nil to report.
1730 Health & Safety Issues:
‘Safeguarding’ information had been obtained from Cumbria
Crown Green Bowling Association, indicating it is best
practice to have a Club Policy in place. The document
would be displayed in the Bowling Hut and the Clubhouse.
The Treasurer said that she will ask Ms. Hazel Chambers,
the Club’s Health & Safety Representative, if she will agree
to being ‘Welfare Officer’. LC
1731 Any Other Business:
The Secretary said that she and the Treasurer will be away
for 5 weeks in May and June. Cover has been arranged for
cashing-up and paying wages.
An enquiry had been made by a local entertainer about the
possibility of the Club hosting a Cabaret, in order to raise
money for the new FGH Baby Unit, with the possibility of
making it an all-day event, tied-in with a bowling
competition. It was decided amongst the Committee that
although the Club were prepared to give free use of the
room, it could not guarantee audience numbers. The
President will convey the Committee’s decision to the person
The Cancer Drop-In Centre have booked the Clubhouse for
its Coffee Morning on Friday, 19th May, 9.30-11.30, and a
poster will be displayed.
Clarification was requested, at the Men’s Seniors AGM about
£100 from Mr. Alan Johnson. This was a donation to the
The question was asked as to the feasibility of a canopy from
the Clubhouse to the Bowling Hut, as the kitchen floor and
the Hut floor get very wet when it is raining. It was agreed
that the Secretary ask the Maintenance Manager if the work
could be done either during or after the bowling season.
Date of Next Meeting: Tuesday, 2nd May at 10.00 am
Meeting ended at 7.45pm