Co-op Sports & Social Club
Minutes of Meeting held on 15th June, 2017
Present: Mr. R. Swinglehurst, Mrs. B. Gillen (Chair), Ms. L. Chambers (Treasurer), Ms. M. Thornburrow (Secretary), Mr D. Harwood, Mrs. J. Garner, Mrs. J. Hewitt, Mr. D. Pedley and Ms. H. Chambers.
Ms. K. Baker and Mr. M. Ellis.
1733 Minutes of Previous Meeting: ACTION
The Minutes of the Meeting held on 6th April, 2017 were approved by
the Committee and signed by the Chair.
1734 Secretary’s Report:
Website Update: Mr. D. Harwood said that the website appears to be
being used by an increasing number of visitors, based on the ‘counter’
now installed, and that he had met with Rachael Tomlinson regarding
suggestions for improvements, and as she has finished her exams,
she feels that she can find more time to help address these. She is
creating a ‘log-in’ password for all Club Members, thereby enabling
people to make posts and comment on other people’s posts; however,
a moderator would be needed to approve any log-in, as this is a form
of social media. Additionally, Rachael has been asked to provide
details of how the website administrators (David Harwood, Hazel
Chambers and Roy Swinglehurst) can grant restricted access to certain
functions e.g.the uploading of photos to the Media Library directly. The
Committee welcomed Mr.Harwood’s suggestion ofa gift and ‘Thank You’
card to Rachael,on behalf of the Club, in recognition of her enthusiastic
and dedicated hard work in creating the website.
Car Park Refurbishment: The Committee looked at the quotes
obtained from three contractors, two of whom are local, and
agreed that none of these is unatainable financially, therefore
the applications process for Funding Grants from Grant
Providers can begin. MT
Canopy from Kitchen to Bowling Hut: see Maintenance Manager’s
Garden/ Refuse Collections:Numerous phone calls over many weeks
were required, before Barrow Borough Council honoured their
obligation to deliver red bins, and to eventually empty the overflowing
recycling bins and boxes. Photos were taken by Club Members of the
rubbish-strewn Club entrance area, and the point made to the Council
that rats had been seen and that it had become a Health & Safety
issue. Mr. Don Barrow will continue to monitor the overall situation
for any lapses. DB
It has been noticed that glass has been placed in the wrong receptacle.
Bowling Shelter-re.smoking: After comments were received about
smokers using the new shelter and discarding cigarette butts in and
around it, a “No Smoking” sign is now displayed within the shelter.
Committee Members agreed that Members should be encouraged to
challenge smokers who do not respect our facilities. ALL
Second Bowling Shelter: After the Committee agreeing on its
necessity, the final details of its construction, style and placement will
be confirmed soon. DH
Safeguarding Policy: The Club now has two copies of its approved
Policy; one is displayed in the main Clubhouse, the other in the Bowling
Hut, and the Committee recognise the need to familiarise themselves
with the contents. Ms. Hazel Chambers, the Club’s Welfare Officer,
stressed that it is mandatory for organisations to have such
information at hand, and for Members to contact her in the event of
any concerns they might have. (Her contact number is displayed on
the Bowling Hut window). Any such information would be treated
confidentially. Ms. Chambers said that Mrs. Denise Noble, Cumbria
County Crown Green Bowling Association Welfare Officer, will be
posting new information on the Cumbria website.
1735 Treasurer’s Report:
Ms. L. Chambers thanked Mrs. Elizabeth Dawes for covering her
Treasurer duties and Mr. Alan Critchley for doing the wages, whilst
she was away.
She reported that the Savings Account is growing and that the Current
Account is healthy. There has been an increase in the Minimum Wage
to £7.50, and it was agreed that Bar Staff will be paid an extra £1.00
for working on Saturdays.
Sky/BT A twelve months contract with BT started on Monday, 19th
The Treasurer queried the differences in the rates paid for room use, by the Co-op
Singers of £1.00, the Tap Dancers of £2.00 and the Indoor Bowlers of £1.50, and
suggested that the Singers might increase their weekly sub to £1.50 per person.
The Secretary said that this would be consistant with rates paid by Indoor Bowlers
Some Members said that they thought that the Singers already raised
considerable income annually for the Club. It was proposed to take this to a vote,
the result being: 4 in favour to increase the rate by 50 pence, 3 against, and 1
abstension. A suggestion was made that weekly subs should cease for Mr. Alan
Critchley and Mr. John Newby, the sound engineers for the Singers, and this would
be put to them.
1736 Maintenance Manager’s Report:
Canopy from Kitchen to Bowling Hut: Mr.D.Harwood presented his assessment of
the problem with rain water ingress into the entrance to both buildings and accepted
that it is not feasible to keep opening and closing the doors, especially since the
kitchen door cannot be opened from outside. The Committee agreed that Mr.
Harwood proceed with implementing his suggested solution 1) of reverse-hanging
the Bowling Hut door, and 2) of installing a drop-bolt on the blank kitchen door, to
enable this to be opened into the mid-position to act as a weather screen.
A Committee Member said that Chatsworth Signs had installed a canopy elsewhere,
and it was agreed to make enquiries. DH/MT
A Hand Rail has been installed at the main entrance to assist those with mobility
The Entrance Porch Door has been removed, shimmed and re-hung to overcome
the bottom fouling the floor. This is a one-time repair. New hinges will be required
should the problem re-occur.
The Men’s Toilet Pan has been re-secured.
Car Park: Mr. Harwood has obtained 3 written quotations for partial/piece-meal
sections resurfacing of the car park, and the Committee were unanimous in their
preference to choose one of the local contractors, and Mr. Harwood agreed to ask
him if he is prepared to match the lowest quote.
Green Handrails: Following a report from a Member, a temporary repair was made to
a potentially sharp edge on one of the guard rails and following a survey made of the
rails bordering the Club house terrace, fit was evident that several sections need
repair/replacement. Ms. Hazel Chambers will investigate and report back with
guidance on Health & Safety compliance regulations. HC/DP
Priorities for Maintenance Spending: The Committee agreed that the top priority
is the Car Park refurbishment, and in the meantime the construction of the canopy
from the kitchen across to the Bowling Hut will be looked into. Installation of footpath
lighting is also necessary.
Mr. Harwood emphasised the need for dialogue throughout the Club, after reporting
that on 3rd May a Club Member had placed a bag on the keyboard of the Bowling Hut
computer, when a software update was in progress (which subsequently required
many hours of effort to restore the P.C to working order.) On pointing this out, he said
the Member swore at him. He reported that he learned later of the Ladies Team
Captain and Vice-Captains’ increasing frustration that the P.C was taking-up some of
the desk area which they needed, especially on Wednesdays, for completing their
paper work, and acknowledged that, whilst this may have been a legitimate issue,
once it had been brought to his attention, he had donated a computer desk and had
re-sited the P.C. Mr. Harwood said that he had not been present in the Bowling Hut
on the Wednesdays prior to this incident, and that he was annoyed that he had been
the focus of the Ladies’ increasing frustration. He suggested that dialogue between
Club Members is sadly lacking and that the Message Book might be used more, in
particular by Members who feel reluctant to talk about any issues they have.
At this point in the Meeting, a Letter of Concern from a Member, dated 6th May, 2017,
was read to the Committee. The Member expressed her concern that on a number of
Wednesday afternoons, some player-Members had not been affording the Ladies
Captain and Vice-Captain, and the away-team Captain and Vice-Captain the space
and privacy in which to complete their paper work in the
Bowling Hut, and that they had become increasingly frustrated at the men’s
insistence on using the computer at the end of the table and their refusal to leave the
area. She wrote of an altercation on 3rd May between her and a male player who was
wanting to do computer work during her busiest administration period. She said that
the situation seemed to have escalated when he saw her bowls bag on top of the
keyboard, and that he became aggressive in his manner and rude in his reply,
resulting in her, the Vice-Captain, and the away-team Captain and Vice-Captain
feeling disturbed, upset and angered.
After discussing Mr. Harwood’s report and the Letter of Concern, the Committee
expressed their disappointment that matters had reached this stage and were all
of the view that Member/Bowlers should show reciprocal respect and courtesy,
(in particular on Wednesday afternoons when the Ladies need to use the Bowling
Hut), that swearing is unacceptable and that early communication in future would
help to avoid unpleasant situations.
A notice has been placed in the Bowling Hut window requesting that Members using
the Bowling Hut afford each other the above-mentioned.
The Committee agreed that a copy of the Club’s Code of Conduct be attached to New
Membership Application forms.
The Secretary said that she would respond in writing to the complainant. MT
1737 Bowling Secretary’s Report:
Mr. David Pedley said that it was nice to report that, with the season at around
stage, all is going well, with all players getting games, and teams in both leagues
performing probably better than expected. With the holiday period just around the
corner, he said that the Club will need all players to be available as often as
possible. The Rotary Singles took place on Bank Holiday Sunday and despite the
big bash at Dalton, we had a field of 31, with good support from lower league
players as well as the Club. It was won by Tony Moxham, who defeated Derek
Southward in the final 21-20. Cumbria Men’s Team will be playing Lancashire on
our green, on Sunday, 2nd July. Mr. Pedley said that hopefully, if we can impress,
then we may get more matches in future. The Open Mixed Pairs, to be played on
Sunday, 9th July, has only a few places left, so the Club can anticipate a good day
1738 Bar Report/Advertising Boards:
Meetings have been held with Mr. Don Barrow and Mr. Ken Pavett and Mrs.
Elizabeth Dawes has been co-ordinating bowling fixtures/bar cover. The Baileys
50ml optic is now in place.Large Coke bottles were phased-out and replaced by
cans. Don and Ken are going to establish a convenient time when the tap room
can be emptied of as much as possible so they can paint it. The bar has been
working well and cover provided when required.
Nil to report with regard to the advertising boards.
1739 Fundraising Committee Report:
Mrs. June Hewitt reported that a good start had been made in selling tickets for the
Coffee Morning on Saturday, 24th June, 9.30-11.30 a.m. There will be plenty of
variety, with the tombola, bottles stall, raffle, cakes stall and refreshments. Payment
can also be made at the door of £1.00.
1740 Social Activities Report:
Mrs. Jean Gardner report that posters are ready for the Bon Marche Fashion Show on
27th July, admission £5.00, duration about 1 hour. This will be posted on the website.
Any enquiries to Jean on 01229 832897.
1741 Health & Safety Report:
Ms. Hazel Chambers said that, as a Health and Safety Requirement, the Co-op
rehearsing, the sound equipment cables ought to be covered by special mats, to
prevent trip hazards, and that a pathway should always be clear for Singers and for
Members walking through to the kitchen. DH
1742 Any other business:
The Club has been revalued for insurance purposes, and a competitive premium was
quoted and paid; the advice is for revaluation to be made every 3 years.
A group of Darts players have been coming to our Quiz nights, and it was suggested
that they might be interested in helping to get a darts team up and running.
A missing wall plaque has been found, cleaned and rehung.
On 20th June, 3 teams would be having pie/peas.
“Women’s Community Matters” organisation have enquired about using the Club
house for their fundraising event. Their new premises needs fixtures and fittings. A
lady Member/Bowler would be paying for the food and alcohol. The Committee
were in agreement to provide the room free-of-charge.
Date of Next Meeting: Thursday, 13th July, at 6.00 p.m.
Meeting Ended: 9.35 p.m.