It is noted that the premises were previously approved by the Fire Brigade including matters relating to the positioning and type of fire extinguishers and little has changed at the Club over many years.
Step 1 Identify potential hazards
Never the same people or Committee members at the club the time therefore it is impossible to appoint a single person responsible for enacting the Fire rules. All the Committee must be aware of the rules and be able to take charge in the event of a fire.
There are bolts on the fire doors for security purposes. It must be part of the club opening rules to ensure that these bolts are always lifted when the club is opened to members.
The electrical supply in the club is old and used to capacity. Re-wiring of club is a priority. A new consumer unit and low voltage lighting to be fitted as required.
There must be a battery back-up for lighting inside and outside the club.
Book-shelf in lounge area must not be allowed to get out of hand. It is low risk and not by electric supply.
The waste bin in bar area must be emptied regularly and not allowed to be over filled. It is low risk and not by an electric supply
Some paper packaging in bar store unavoidable. This must be cleared away as packages opened.
Toilet rolls must not be stored near electrical wires sockets or plugs.
Kitchen area must always be kept clean and tidy.
Propane gas heaters must not be stored near electrical wires sockets or plugs.
Gas bottles for beer are all safely chained to the wall and must remain so.
Cars on car park too close to the club house.
Identifying members present at a roll call after an incident could be a problem.
Step 2 Identify the location of people at significant risk in case of a fire.
There is easy escape available at both ends of the clubhouse. As club has a lot of elderly members, the committee must be aware of the need to assist members to evacuate the club in the case of a fire, ensuring that the Toilets, cloakroom area, kitchen and artists changing area are all checked.
Step 3 Evaluate risks
The control of ignition sources and fuel sources are adequate.
Fire detection is straightforward and included in instructions.
Means of fighting fire are adequate and included in instructions including pointing out that unless the fire is small and easily manageable members should not attempt to fire fight
The greatest risk is on a cabaret night when it is dark outside and the club is at its fullest.
There is a risk of uncontrolled action by members in the event of a fire, such as trying to get their cars off the car pack when other members are escaping down the driveway or a Fire Engine is trying to get up to attack the fire, or members going round the back of the club and putting themselves in the darkest area with the fire between them and the assembly point. This can be prevented by reading out their instructions to them on a cabaret night once per year.
Currently there are no fire instructions.
Step 4 Record findings and action taken and recommendations
Fire instructions completed and committee members instructed on their role in the event of a fire. Fire instructions also placed on notice board in prominent position.
Committee members informed about the need to lift the security bolts on the fire doors every time when opening the club to members.
On cabaret nights the member responsible for collecting the entry fee should keep the record book close to him/her at all times so that the book can be used to carry out a roll call in the event of a fire.
Quotes being obtained for the re-wiring of the club including battery backup in the event of the mains supply being burnt out.
Book-shelf is to be regularly monitored.
Waste bin is to be regularly emptied.
A 5 ft passage is to be made at the back of the club house so that cars cannot park close to the club.
The member’s instructions to be read out to them on a cabaret night once per year to ensure members follow the correct procedure and don’t start acting as loose cannons.
Committee members are to review their responsibilities at least annually at a committee meeting.
Small book is to be purchased to record all progress with fire improvement recommendations and dates of members and Committee being informed and confirmed as confident of their duties.
Step 5 Review of Progress
The recommendations and progress will be discussed and included in the minutes at each committee meeting.