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Minutes of Meetings 2016

Co-op Sports & Social Club Minutes of the meeting held at

Dane Avenue 21st April 2016

Present:

Mrs B Gillen (Chairperson), Mr R Swinglehurst (President), (Treasurer), Mr A Critchley (Secretary), Mrs J Hewitt, Mrs J Garner, Mr D Pedley, and Mr M Ellis

1630 Apologies:

Ms L Chambers , Mr M Gillen and Ms K Baker

1631 Secretary’s Report: ACTION

CASC Update: RS/AC An updated letter has been written and is ready to be sent to individuals who donated £100 to the Club but have no desire to participate in Club activities. The letter explains to them that a vote was carried at the recent EGM to move their ‘life membership’ with the Co-op Club to a new group known as ‘Friends of the Co-op Club’.

Glasswasher: AC The washer we currently use to wash the drinks glasses is rented. Over the years the cost of this has become considerable. It was suggested that we should look into purchasing a new machine outright, which, in the long run, would save the Club money.

Waste Collection: AC We have received a letter from SUEZ (waste collection company) informing us that the cost of waste collection from the Club has increased as of 1st April to £8.51 per container per collection. It was discussed whether we could be given new bigger boxes for the glasses. It was also pointed out that we should not put out partially filled boxes, only full ones. Mr Critchley was tasked to speak to SUEZ to determine what size boxes we can use etc.

Bar Staff: The committee was sad to learn that Mrs Karen Howard has handed in her notice as a member of our bar staff. Karen has decided she needs to spend more time with her family having served at the Club for a number of years. She will be sorely missed as she has been a popular member of staff, but the committee would like to thank her for service and wish her well for the future.

There has been no response to our several notices expressing the need for bar staff and the situation has become critical following Karen’s retirement. It was decided therefore to place an ad in the Evening Mail. This was not an easy decision as just a small ad is expensive (£130), but if we resolve our problem it will be worth it.

Dehumidifier: The dehumidifier has been operating in the new storage shed for a number of weeks now and has finally made the building dry. This enables us to store the extra chairs in there without them becoming mouldy.

Newsletter: The recent newsletter sent out to members via email and posted on the Club website asked if anyone would be interested informing a darts team. There has been some positive replies, but we still need more to make up a team. So if you are interested please contact a member of the committee with your details. 1632 Treasurer’s Report:

An apology was received from the Treasurer (Lynne Chambers) for not being at the meeting, but she was not on the email circulation telling the committee that the time of the meeting had been brought forward. Had she been informed beforehand she could have rearranged her commitments to suit. The secretary apologised for the error.

Mr Swinglehurst said the 1st quarter accounts have been completed and these show that the Club made a profit in what is traditionally our worst financial quarter. However, an analysis of the figures shows that bar sales were down on the same period last year. 1633 Maintenance Manager’s Report:

Ladies Toilet: The floor in the ladies toilet area has now been agreed fitted with carpet tiles.

1634 Bar Report/Advertising Boards:

Boards: Mr Ellis stated that one new board has been fitted (Harmony Windows) and confirmation has been received that the newsagent on Lakes Parade wish to continue to advertise.

Bar Cover: As stated previously, bar cover is needed during home matches. The bar is to open at 6.30pm on Wednesdays and Fridays, instead of the usual 7.30. Cover during other home match days will need to be arranged as necessary. 1635 Bowling Secretary’s Report:

Furness EGM: A discussion and vote took place with a view to overturn the rule regarding Friday night teams within the league. However the motion was defeated and the Friday night rule stays.

Rotary Club: DP The Rotary Club’s usual fixture at the Club will need to be moved to a different date due to other fixtures being played. The suggested date is now the 3rd Sunday in August.

Bowling Ladder: Rules for members wanting to play in the bowling ladder are now posted in the bowling hut. Games are expected to start in early May. A one-off fee of £2/person will be charged and the monies collected will go towards a prize for the top player at the end of the season. 1636 Fund Raising/Social Events:

Ticket sales for the forthcoming coffee morning are proceeding well. Reminder – Date: Sat 14th May starting at 9.30am 1637 H&S Issues:

Nothing new to report. 1638 Any Other Business:

It was pointed out to the secretary that the minutes for the March committee meeting were not posted on the noticeboard, though they were on the Club website. The secretary apologised for the oversight and promised to try harder in the future. Mea culpa, mea culpa.

1639 Next Meeting:

Thursday 26th May at 6.30pm